Buying a used or refurbished shredder can save money while meeting security needs if you check shred type, duty cycle, bin size, multimedia capability, and warranty. Prefer reputable refurbishers or manufacturer-certified units, test the machine before purchase, and maintain it regularly.
Why buy used or refurbished?
Used and refurbished paper shredders can deliver the same performance as new units at a lower price. Manufacturers and reputable refurbishers often inspect parts, replace worn components, and offer short warranties. Buying used is a practical choice for home offices, small businesses, or anyone who needs dependable document security without paying retail prices.
What to check before you buy
- Shred type and security level: Prefer cross-cut or micro-cut for sensitive documents. Cross-cut creates smaller strips or confetti; micro-cut produces even smaller particles for higher security.
- Duty cycle and sheet capacity: Confirm how many sheets the machine can handle in one pass and how long it can run before a cool-down. Office-use machines typically have higher duty cycles than personal models.
- Bin size and maintenance: Emptying the bin frequently extends the shredder's life. Check that bins and doors close securely and that the feed mechanism operates smoothly.
- Multimedia capability: If you plan to shred CDs, credit cards, or staples, verify the model supports that safely.
- Safety features: Look for overload protection, automatic shutoff, and child-safety interlocks.
- Warranty and return policy: Buy from sellers who offer a warranty or return window - this reduces risk when buying used.
Where to look
- Manufacturer refurbished sections: Some brands sell factory-refurbished units with limited warranties.
- Authorized refurbishers and office-equipment dealers: These vendors often test, clean, and certify units.
- Online marketplaces (used listings): eBay, local classifieds, and dedicated office-equipment resellers can have good deals - confirm the seller's reputation and return policy.
- Office liquidations and surplus auctions: Businesses upgrading equipment sometimes sell well-maintained machines.
Practical tips for buying
- Ask for photos of the actual unit and proof of recent testing.
- Request specification details: shred size, DIN or equivalent security rating if available, hours of use, and any replaced parts.
- Compare the cost of a used unit plus any needed repairs to a new entry-level model before deciding.
- If you need high-security shredding (financial, legal, or medical documents), consider new or certified refurbished units that document testing and standards compliance.
Maintenance and lifetime value
Regular oiling and avoiding overfeeding will extend a shredder's life. Even a well-maintained used shredder can function reliably for years if you match its duty cycle to your workload. When in doubt, prioritize warranty, vendor reputation, and clear documentation of the unit's condition.