Updated guidance on buying an all-in-one printer (MFP). Covers the advantages of combined devices, current features like Wi-Fi, mobile printing, OCR and cloud fax options, and the key considerations - printing technology, scan/FAX capability, connectivity, memory, paper handling and security.

Why choose an all-in-one printer?

All-in-one printers (MFPs) combine printing, scanning and often faxing in a single device. For home users and small offices they save desk space, reduce cable clutter and simplify maintenance compared with separate devices. Modern MFPs also add wireless networking, mobile printing, cloud scanning and searchable PDFs.

Typical benefits today

  • Space and convenience: One footprint instead of three devices.
  • Lower upfront cost options: Basic inkjet MFPs are available at low prices; office-grade laser MFPs cost more but suit higher volume needs.
  • Integrated workflows: Scan-to-email, scan-to-cloud, touchscreens and mobile apps reduce steps.
  • Duplex and ADF: Automatic duplex printing and automatic document feeders (ADFs) speed multi-page jobs.
H2: What to check before you buy

Inkjet vs. laser

Inkjet MFPs are generally better for photos and low-to-moderate volumes. Laser MFPs handle higher page volumes and yield lower cost-per-page for black-and-white documents. Consider long-term consumable costs (ink or toner) and whether high-capacity or subscription ink/toner plans are available.

Connectivity and mobile support

Look for Wi-Fi and Ethernet, plus compatibility with mobile standards like AirPrint and Mopria. Cloud or app-based printing and scanning speeds up common tasks.

Scan features

Check ADF capacity, whether the ADF supports double-sided scanning, and whether the scanner creates searchable PDFs using OCR. These features matter if you digitize many multi-page documents.

Fax capabilities

Fewer users rely on analog fax lines today. Some MFPs still include a phone-line fax; many vendors and third-party services offer cloud-fax options (scan-to-fax or internet fax). Decide whether you need built-in fax hardware or a network/cloud fax workflow.

Performance and memory

Print speed (ppm) gives a basic idea of throughput, but real performance depends on processor and internal memory when handling complex or graphic-heavy jobs. Larger internal memory or faster processors reduce spooling delays.

Paper handling and finishing

Check tray capacity, supported paper sizes, and whether the unit supports automatic duplexing and finishing options you need (sorting, stapling) for office models.

Security and manageability

For offices, look for user authentication, secure print, network encryption and administrative controls. Firmware updates and vendor support are important for long-term reliability.

Practical tips

  • Match the model to your monthly page volume and media types.
  • Compare total cost of ownership: replacement cartridges/toner and maintenance kits matter more than the sticker price.
  • Consider ENERGY STAR ratings and recycling programs for consumables.
Choosing an MFP today means balancing convenience, running costs and the workflows you actually use. For many users, the right all-in-one will replace multiple devices while adding modern scanning, mobile and cloud options.

FAQs about All In One Printer Fax

Do I still need a fax function on a modern MFP?
Not necessarily. Many organizations now use cloud or internet fax services. Some MFPs include a phone-line fax, but if you rarely receive faxes, a cloud-fax solution or scan-to-email may be more practical.
Should I buy an inkjet or a laser MFP?
Choose inkjet for photos and lower-volume color work. Choose laser for higher-volume black-and-white documents and lower cost per page. Consider consumable prices and subscription refill plans when comparing long-term costs.
What scan features matter most?
Look for an automatic document feeder (ADF) with duplex scanning, OCR for searchable PDFs, and fast scan speeds if you process many multi-page documents.
How important is wireless and mobile printing?
Very useful for home and small-office setups. Ensure the MFP supports Wi-Fi, AirPrint or Mopria and offers a reliable mobile app or cloud integration for scanning and printing.
What should I check for office security?
Check for user authentication, secure or pull printing, network encryption, regular firmware updates and administrative controls to manage access and protect data.