Modern wireless all-in-one printers provide printing, scanning, copying and often faxing with networked and mobile printing support. Key considerations are device type (inkjet, laser, ink-tank), automatic document feeders, duplexing, security and ongoing ink or toner costs. Evaluate monthly volume and feature needs to pick the right AIO for a small office.

What an all-in-one wireless printer does

Wireless all-in-one (AIO) printers combine printing, scanning, copying and often faxing in a single device. They connect to multiple computers and phones over a wired network, Wi-Fi, or Wi-Fi Direct, and support mobile standards such as Apple AirPrint and the Mopria Alliance for Android devices.

Modern features to expect

Today's AIOs add features that go beyond the basic multifunction design. Automatic document feeders (ADF) and duplex (two-sided) printing and scanning speed common office workflows. Scanners increasingly offer OCR and direct "scan to cloud" or email functions. Many manufacturers also provide cloud services and subscription ink plans (for example, HP Instant Ink) or bulk ink-tank models (Epson EcoTank, Canon MegaTank) that lower running costs.

Newer models include stronger security and network features: encrypted connections, user authentication, and firmware update support. Some recent printers advertise Wi-Fi 6 and WPA3 compatibility for improved wireless performance and security, though support varies by model .

Inkjet vs. laser: pick by volume and use

Inkjet AIOs typically cost less up front and print good-quality color photos and marketing materials. Their ongoing ink cost can be high unless you choose an ink-tank model or a subscription plan. Laser multifunctions cost more initially but can offer lower per-page costs for high-volume black-and-white or office document printing.

Consider the total cost of ownership: initial price, replacement cartridges or ink plans, estimated pages per month, and service or warranty options.

Fax and alternatives

Fax capabilities remain on many AIOs, but many small offices now use online fax services or email-based document exchange instead. If you rely on legacy fax workflows, confirm the AIO's supported fax features and modem specs.

Buying tips

  • Match device type to your monthly print volume. High-volume users often save with laser or ink-tank systems.
  • Look for ADF, duplex, network ports, and reliable mobile printing standards.
  • Verify security features and how the vendor handles firmware updates.
  • Calculate cost per page, not just purchase price, and check for ink-subscription options.
All-in-one wireless printers still serve as a compact "mini office" by consolidating multiple tasks into one machine. Evaluate features against your workflows and running costs to choose the model that best fits your small office or home business needs.
  1. Confirm prevalence of Wi-Fi 6 and WPA3 support across current AIO printer models and update wording if necessary.

FAQs about Wireless All In One Printer

Do modern wireless AIO printers still include fax?
Many models still include fax capability, but small offices increasingly use online fax services or email. If you need traditional faxing, verify the device's fax features before buying.
Which is cheaper to run: inkjet or laser AIO?
For low-volume color printing, inkjet AIOs are often cheaper up front. For high-volume black-and-white printing, laser AIOs can have a lower cost per page. Ink-tank systems and subscription ink plans can reduce inkjet running costs.
How do I print from my phone?
Use built-in mobile standards like Apple AirPrint for iOS or Mopria for many Android devices, manufacturer apps, Wi-Fi Direct, or cloud printing features supported by the printer.
What security features should I look for?
Look for encrypted network connections, user authentication or pull/secure printing, and regular firmware update support. Check the vendor's guidance on securing printers on your network.