Deposit slips continue to support accurate bookkeeping by providing a paper or digital trail for deposits. QuickBooks records deposits using Desktop (Make Deposits) or Online (Bank Deposit) workflows and works with bank feeds to simplify reconciliation. If you need bank-formatted printed slips, consider preprinted deposit books or third-party templates. Maintain prompt entries, attach supporting documents, and standardize deposit forms to reduce errors and support audits.

Why deposit slips still matter

Deposit slips help create a paper record of what you deposited and when. Even with cloud accounting and bank feeds, a clear deposit trail supports tax reporting, payroll reconciliation, inventory costing, and audit readiness.

How QuickBooks handles deposits

QuickBooks records deposits you enter in the Make Deposits (Desktop) or Bank Deposit (Online) workflow. These entries help reconcile your ledger with your bank statements and group customer payments, cash, and checks before posting to your accounts.

QuickBooks also links to bank feeds so you can match transactions automatically. That reduces manual entry and errors during reconciliation.

Printing and paper backup

Many businesses still attach a printed deposit slip or summary to their bank records for a verifiable paper trail. QuickBooks Desktop historically offered options to print deposit slips or deposit summaries; QuickBooks Online focuses on printable deposit summaries but may not print a bank-formatted deposit slip directly from the interface .

If you need bank-formatted slips, you can use preprinted deposit books or third-party templates that accept QuickBooks export data and format it for printing. These provide a uniform layout, force required fields, and make it easier to hand the bank a completed slip.

Custom forms and validation

Custom workflows or add-ons can require specific fields before a deposit posts. That reduces incomplete entries and supports internal controls: who made the deposit, what it included, and when it occurred. Standardizing the layout improves recordkeeping for payroll deposits, customer receipts, and cash drops.

Digital trends and reconciliation

Since 2006, banks and businesses have adopted mobile deposit and digital check capture more widely, letting you deposit items without visiting a branch 1. Regardless of how you deposit, keep clear records in QuickBooks and match every deposit to a bank transaction during reconciliation.

Best practices

  • Enter deposits promptly and attach supporting documents (copies of slips, check images, or deposit summaries).
  • Use bank feeds to match transactions and reduce manual errors.
  • Keep a paper or digital backup of deposit records for audits and tax reporting.
  • Standardize deposit forms or use templates to ensure required information is captured.
Deposit slips - printed or digital - remain a useful control for reconciling books, documenting deposits, and supporting audits. QuickBooks can store the ledger entries; an organized deposit record completes the audit trail.
  1. Confirm whether QuickBooks Online currently offers direct printing of bank-formatted deposit slips or only printable deposit summaries.
  2. Verify the current prevalence of bank mobile/digital deposit acceptance and how widely banks require physical deposit slips.

FAQs about Quickbooks Deposit Slip

Can QuickBooks print bank-formatted deposit slips?
QuickBooks Desktop has historically offered options to print deposit summaries and work with preprinted deposit slips. QuickBooks Online focuses on printable deposit summaries but may not print a bank-formatted slip directly from the interface .
Do I still need paper deposit slips if I use QuickBooks and bank feeds?
Not always, but paper or a saved digital copy can provide an additional audit trail. Attach slip copies, check images, or deposit summaries to your QuickBooks records to support tax and audit needs.
How do deposit slips help during an audit?
Deposit slips document the date, amount, and source of funds. When matched to ledgers and bank statements, they verify deposited amounts and help explain discrepancies during audits.
Can I standardize deposit entry to reduce errors?
Yes. Use QuickBooks workflows, validation rules in add-ons, or third-party templates to require key fields and produce uniform deposit summaries or slips.
Are banks still accepting mobile or digital deposits?
Many banks accept mobile and digital check deposits, reducing branch visits. Regardless of method, keep clear records and reconcile deposits in QuickBooks .

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