This modernised guide lists the core documents and steps for visitor visa applications: a valid passport, the correct application form, required photographs, payment of fees, proof of employment or funds, and sponsor documentation when relevant. Many countries now use online applications and biometric appointments. Exact photo sizes, passport validity, accepted payments, and processing times vary by destination; check the official embassy or visa website before applying.

Core requirements for visitor visa applications

Most countries ask applicants to provide the same basic documents to process a short-stay visitor visa. Prepare these items in advance and follow the destination embassy or consulate's instructions.

Passport

A current national passport is essential. Many countries require a passport with several months of remaining validity and one or more blank pages for visa stamps. Requirements vary by destination, so confirm the exact validity period and blank-page rule with the embassy or official visa website before applying.

Visa application form

Complete the correct visa application. Many governments now use online forms that must be submitted or printed and brought to your appointment. Sign the form where required and answer questions honestly.

Photographs

Provide passport-style photos that meet the destination's specifications. Most authorities accept digital uploads for online forms; some still require printed photos. Follow the embassy's size, background, and expression guidelines. 1

Fees and payment

Visa fees vary by type and nationality. Many missions accept online card payments or payments at visa application centres; some still accept cash in person. Check accepted payment methods and whether you must pay when booking an appointment. 2

Supporting financial and identity documents

Typical supporting documents include:

  • Employment letter or student enrollment verification
  • Recent bank statements (commonly the last 3-6 months) or proof of funds
  • Payslips or tax documents when relevant
  • Evidence of ties to your home country (property deeds, employment contract, etc.)
  • Travel itinerary and proof of accommodation (hotel booking or host invitation)
If you declare dependent family members, bring marriage and birth certificates and any relevant custody or school records.

Sponsored visits

If someone in the destination country sponsors you, provide the sponsor's supporting documents. Common items include an invitation letter, copy of the sponsor's passport or ID, proof of legal residence or immigration status, and recent utility or council tax bills to confirm address. Specific sponsor requirements vary by country. 3

Students and long-stay/settlement applications

Student visa applications normally require an acceptance letter from the educational institution and proof of funds or scholarship sponsorship. Settlement or family-reunion applications require documentary proof of the relationship, the sponsor's immigration status, and stronger evidence of financial support and suitable accommodation.

Appointments, biometrics, and processing

Many countries require in-person appointments to capture biometric data (fingerprints and a photo) or to submit originals. Processing times vary by visa type and season - check current estimates on the official visa website. 4

Final note

Visa rules change frequently. Always confirm the exact document list, photo specifications, fees, biometric requirements, and processing times on the destination country's official embassy or visa service website before you apply. 5

  1. Confirm passport validity length and required blank pages for the destination country.
  2. Verify exact passport photo dimensions and digital upload vs. printed photo policy for the destination embassy.
  3. Check accepted payment methods and whether payments are online, at visa centres, or in person for the destination.
  4. Confirm current biometric appointment and processing time policies on the official visa website.
  5. Verify whether any COVID-19 entry requirements (vaccination/testing) currently apply to the destination.

FAQs about Visitors Visas

How long must my passport be valid for a visitor visa?
Many countries ask for several months of remaining passport validity (commonly six months) and blank pages for visa stamps, but exact requirements vary by destination - check the embassy website for the specific rule.
Can I submit digital photos with my visa application?
Many embassies accept digital photo uploads for online forms, but some still require printed photos. Follow the photo specifications on the official visa instructions.
What financial documents should I provide?
Typical items are recent bank statements (often 3-6 months), payslips, employment letters, or proof of scholarship/sponsorship to show you can cover your stay.
Do sponsors need to provide proof of address or status?
Yes. Sponsors usually supply an invitation letter and evidence of identity, legal residence or immigration status, and proof of address such as utility or council tax bills; exact documents depend on the visa rules.
Will I need to give fingerprints or attend an appointment?
Many countries require an in-person appointment to collect biometrics (fingerprints and a photo) and original documents. Verify whether your application requires a biometric appointment.